Employee Termination Process Guide for Childcare Providers

Navigate employee terminations with confidence

Terminating an employee is often one of the most challenging responsibilities for childcare directors. Whether it’s due to performance concerns, policy violations, or organizational changes, the process can feel overwhelming. Done well, however, termination can protect your program's integrity while treating the employee with respect and maintaining team morale.

This step-by-step guide is here to help you make thoughtful, fair, and professional decisions during a difficult time.

What's inside the guide?

• Clear processes for every step: We break down the termination process into actionable steps, from knowing when it’s time to act to post-termination support for your team.
• Scripts and talking points to guide conversations: Saying the right thing during a termination meeting can be difficult. This guide includes example scripts and talking points to help you communicate with confidence and empathy.
• Best practices to safeguard your program: Learn the ways to minimize disruption to children and families, meet legal and organizational requirements, and maintain team morale.
• Reflection to strengthen your organization: Termination isn’t just an end. It’s an opportunity to reflect and improve your program. This guide provides strategies to help you assess key areas, including setting clear expectations from the start and improving hiring and onboarding processes for better alignment.

Why you need this free guide

Managing terminations thoughtfully is crucial for maintaining professionalism, trust, and quality care at your childcare program. With this guide, you’ll feel equipped to handle the process with confidence—from preparation to follow-up. It provides actionable steps to ensure a smooth transition for all parties involved. By approaching terminations the right way, you can minimize disruptions and maintain positive relationships.

After downloading this guide, explore additional resources to improve your staff management:

• Childcare and Preschool Staff Evaluation Forms
• Staff Handbook Template
• Staff Onboarding Checklist
• Practical Guide to Build a Collaborative and Resilient Childcare Team
• Childcare and Preschool Job Posting Template