Staff Handbook Template for Early Education Programs

A free staff handbook template you can easily customize

A staff handbook is a comprehensive document that outlines the mission, policies, expectations, and procedures for employees within a childcare program. It serves as a central resource for staff members to understand their roles, responsibilities, and the culture of the organization.

Download your free, customizable staff handbook template

A well-structured staff handbook is essential for setting your teachers and staff up for success. We have designed a free, customizable template to help you create a helpful resource that your team can reference again and again.

Download this template to:

• Spark new ideas for your own staff handbook
• Easily create a new handbook by filling in your program's information
• Learn about new policies and procedures to implement at your program
• Establish clear communication channels with your team

Why your program needs a comprehensive staff handbook

This free staff handbook template is an essential tool designed to help childcare providers clearly outline expectations, responsibilities, policies, and benefits for their employees. This template serves as a crucial resource, guiding staff through procedures and standards, fostering a positive work environment, and enhancing the overall efficiency of the childcare program.

Childcare providers will find this template invaluable for creating a new handbook or updating an existing one. It ensures consistency and clarity, helping to onboard new employees seamlessly and providing a reliable reference for current staff. By using this template, providers can save time, reduce misunderstandings, and maintain a high standard of care and professionalism within their program.

What should be included in a childcare staff handbook?

While every program is unique, a robust staff handbook typically includes several key sections to ensure clarity and compliance.

• Mission and philosophy: Start by defining your program's core values. This section explains your educational philosophy and what you aim to achieve for the children and families in your care.
• Employment policies: Clearly outline the terms of employment. This includes attendance policies, dress codes, probationary periods, and performance review schedules.
• Health and safety procedures: Detail your protocols for emergencies, illness, medication administration, and maintaining a safe environment. This is critical for compliance and the well-being of the children.
• Code of conduct: Set expectations for professional behavior, including interactions with children, families, and fellow staff members. This section often covers confidentiality and social media usage.
• Benefits and compensation: Explain your payroll schedule, overtime policies, vacation time, sick leave, and any other benefits your program offers.

Additional resources for your team

After downloading this staff handbook template, explore these other early education resources for hiring and developing childcare staff:

• Professional Development Day Agenda
• Performance Evaluation Forms for Childcare and Preschool Staff
• Reflection Guide for Early Education Teams
• Staff Onboarding Checklist
• Practical Guide to Build a Collaborative and Resilient Childcare Team

Frequently asked questions

Q: Is a staff handbook legally required for childcare programs?
A: While requirements vary by state and licensing agency, having a written staff handbook is highly recommended to ensure compliance with labor laws and clear communication of policies.

Q: How often should I update my staff handbook?
A: Review and update your handbook at least once a year or whenever there are significant changes to labor laws, licensing requirements, or internal policies.

Q: Can I use this template for a preschool or an in-home daycare?
A: Yes, this template is designed for all types of early education programs, including preschools, daycare centers, and in-home providers, and can be customized to fit your specific needs.