Childcare Enrollment Forms and Templates

Streamline your enrollment process with fillable forms

Enrollment is a critical first step in welcoming new families to your childcare program. To ensure a smooth transition, providers need a reliable system for collecting student data. A childcare enrollment form is a set of documents used by childcare programs and preschools to gather essential information about a child and their family during the admissions process.

This free set of fillable templates helps you gather essential information and streamline your admissions and enrollment processes. Tailored for childcare providers, these forms cover everything from registration to family volunteering, making it easy to get started.

Why use these daycare enrollment form templates?

Standardized enrollment forms ensure accuracy and compliance. Our enrollment form templates are designed to help you:

• Collect essential information: Ensure that you gather all necessary details, from emergency contacts to medical history, for each child.
• Enhance parent communication: Provide families with clear, structured forms that set expectations and make the enrollment process seamless.

What is included in this enrollment packet?

This packet includes five fillable forms to support your enrollment process:

1. Registration form: Gather essential details on each child and their family in a structured, easy-to-follow format.
2. Emergency and disaster supply kit: Ensure families are prepared with a comprehensive list of recommended emergency supplies.
3. Developmental and health history form: Document each child’s developmental, health, and behavioral history to better support their individual needs.
4. Emergency card: Create a quick-reference card for emergency contacts and medical details.
5. Family volunteer form: Engage families in your program with a form designed to outline volunteer opportunities and preferences.

Frequently asked questions

What information should be on a daycare registration form?
A comprehensive registration form should include the child's full name, date of birth, home address, and guardian contact information. It must also list authorized pickup persons, emergency contacts, and relevant medical alerts like allergies or chronic conditions.

How often should enrollment forms be updated?
Childcare programs should request families to review and update enrollment forms at least once a year or whenever significant changes occur. Regular updates ensure you have current phone numbers, address changes, and new health information on file.

Can I move my enrollment process online?
Yes, moving to a digital enrollment system can save hours of administrative work and reduce paper waste. Platforms like brightwheel allow you to create custom digital forms that families can complete from their phones, automatically syncing the data to your central records.

Disclaimer: These templates are for informational purposes only. It is the responsibility of each childcare program to ensure that they meet state and licensing requirements when using these forms.

After downloading these enrollment forms, explore additional resources to enhance your childcare business operations:

• 120 Essential Survey Questions for Family Feedback
• Grant Writing Guide for Childcare Programs
• Tax Preparation Checklist
• Childcare and Preschool Supply List
• Parent Communication Toolkit