Compare brightwheel vs Procare
Learn why childcare directors choose brightwheel over Procare
Brightwheel was designed to be easy-to-use, secure, and reliable for childcare directors, teachers, and families.
Trusted by millions of educators and families
4.9 Stars | 39,000+ Reviews
Get a demo to see why brightwheel is the #1 childcare software
Why programs love brightwheel over Procare
You’ll get a more intuitive solution
Get reliable access to accurate, real-time data
Brightwheel syncs across all devices, so key updates and family communications never get missed.
More flexible billing plans
Brightwheel offers more flexibility with customizable billing, making it easier to meet the payment needs of every family.
Seamless access from any device
Log into your brightwheel account from multiple devices and easily access the app from any screen.
Families at your program will be happier
Families stay involved
Brightwheel keeps families involved with real-time learning updates, student portfolios, progress reports, photos, videos, and two-way communication.
Make it easy to pay quarterly or annually
In addition to charging tuition weekly, bi-weekly, and monthly, you can charge tuition quarterly or annually with brightwheel. Charge less frequently to reduce missed payments and offer discounts.
Each student can have multiple payers
Brightwheel makes it easier for families to divide charges between multiple guardians and other payers.
You'll save teachers more time
Proactive student updates
Brightwheel makes it easier for teachers to keep families updated on their child's development as it happens.
Mobile experience designed for teachers
Teachers can easily share each child's activities and milestones with families on brightwheel's mobile app.
No extra compliance work for teachers
Brightwheel offers curriculum and activities that stay compliant with all 50 states’ early learning standards and NAEYC.
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Easily stay compliant
Best-in-class security and payment protection
Brightwheel keeps payment and personal data protected with the highest security and encryption standards, 24/7 monitoring, and PCI Level 1, the highest financial compliance level.
Easily meet licensing requirements
Brightwheel is the easiest way to meet licensing requirements in all 50 states with contactless check-ins, health checks, and room ratios tracking.
Extra support with licensing regulations
Brightwheel is committed to helping you navigate compliance and regulations with the largest support team in the early education industry.
Brightwheel vs. Procare: What's right for you?
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brightwheel |
Procare |
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Automatic billing & payments |
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Families can pay quarterly or annually |
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Combine agency payments and family payments on a single invoice |
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Send pictures in messages |
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Staff scheduling |
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Overtime and double overtime calculations |
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Curriculum with hands-on materials |
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Family communication |
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Spanish language available in app & Help Center |
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Admissions process and waitlist |
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Lesson plans |
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Check-in |
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Custom reports |
Why brightwheel is the #1 childcare management software
Save 20 hours per month of administrative work.
2 out of 3 teachers prefer to work at a program that uses brightwheel.
97% of staff report brightwheel is easy to use.
#1 childcare software
Ranked as leading childcare center software based on external reviews.
Apple App Store
(31,000+)
Google Play Store
(6,000+)
Capterra
(3,000+)
Brightwheel is the best! I am 100% sure the app is helping grow my enrollment, and it helps me be more in control of my center.
Kaushana J.
Owner of Smarty Pants Learning Center in San Antonio, TX
Get Brightwheel before you think you need it! It’s been a life-saver for us as new business owners, allowing us to focus on the families and children we serve.
Kaitlyn & Kalen S.
Owners at Grow Together Learning in Hilliard, OH
Brightwheel is user-friendly and saves mounds of time. I enjoy all the tools they give Directors. We love it!
Gigi M.
Director at Children’s Day Out Preschool in Sweetwater, TX
Brightwheel gets an A+ for parent satisfaction. A huge piece families love is how brightwheel brings them into the room. We get so many compliments.
Marc H.
Owner at A Strong Start Early Care & Education in Trumbull, CT
Brightwheel’s customer service is phenomenal. I receive quick answers, and I always tell people to write in to Support. They are so informative.
Pam M.
Executive Director in Denver, CO
We were the first ones to use brightwheel in our town. Now, every other center has adopted it as their software. It is an amazing all-in-one tool… Worth every penny!
Melissa & Logan
Owners of Happy Feet Academy in Ellensburg, WA
My staff love attending brightwheel webinars. They’re able to learn how to use the system to its fullest potential. I think we are using every single feature on the platform!
Alyssa D.
Executive Director at McNeilly Center for Children in Nashville, TN
Having everything on one platform makes it easy for us to train teachers. We use brightwheel to set expectations on the quality we expect.
Alicia D.
Director at Riverbend Christian School in Austin, TX
I LOVE how easy it is to record a payment in billing. We no longer cross our fingers hoping our numbers match! It’s beautiful.
Beth C.
Director at Shiloh Preschool in Cincinnati, OH
We have many grandparents and they love using brightwheel. It’s easy for them to use, and they enjoy interacting with an app that is so user friendly.
Beth H.
Director at Weekday School in Orlando, FL
Brightwheel is the best! I am 100% sure the app is helping grow my enrollment, and it helps me be more in control of my center.
Kaushana J.
Owner of Smarty Pants Learning Center in San Antonio, TX
Get Brightwheel before you think you need it! It’s been a life-saver for us as new business owners, allowing us to focus on the families and children we serve.
Kaitlyn & Kalen S.
Owners at Grow Together Learning in Hilliard, OH
Brightwheel is user-friendly and saves mounds of time. I enjoy all the tools they give Directors. We love it!
Gigi M.
Director at Children’s Day Out Preschool in Sweetwater, TX
Brightwheel gets an A+ for parent satisfaction. A huge piece families love is how brightwheel brings them into the room. We get so many compliments.
Marc H.
Owner at A Strong Start Early Care & Education in Trumbull, CT
Brightwheel’s customer service is phenomenal. I receive quick answers, and I always tell people to write in to Support. They are so informative.
Pam M.
Executive Director in Denver, CO
We were the first ones to use brightwheel in our town. Now, every other center has adopted it as their software. It is an amazing all-in-one tool… Worth every penny!
Melissa & Logan
Owners of Happy Feet Academy in Ellensburg, WA
My staff love attending brightwheel webinars. They’re able to learn how to use the system to its fullest potential. I think we are using every single feature on the platform!
Alyssa D.
Executive Director at McNeilly Center for Children in Nashville, TN
Having everything on one platform makes it easy for us to train teachers. We use brightwheel to set expectations on the quality we expect.
Alicia D.
Director at Riverbend Christian School in Austin, TX
I LOVE how easy it is to record a payment in billing. We no longer cross our fingers hoping our numbers match! It’s beautiful.
Beth C.
Director at Shiloh Preschool in Cincinnati, OH
We have many grandparents and they love using brightwheel. It’s easy for them to use, and they enjoy interacting with an app that is so user friendly.
Beth H.
Director at Weekday School in Orlando, FL
Seamlessly switch from Procare
Roster Upload Tool
Switching to brightwheel is easy when you upload your student rosters. The brightwheel team will import the roster into your brightwheel account so you have all of the information you need from day one.
Onboarding Trainings
Get access to brightwheel Academy, a learning tool to help you, your staff, and guardians make the most out of brightwheel.
Speedy Support Team
Brightwheel has the industry’s largest support team and will ensure that you get quick answers through live chat. Brightwheel's support team plays a pivotal role in empowering new users to make the most of brightwheel.